Library Bylaws

McIntosh Memorial Library Bylaws

September 21^st, 2009

Article I

Identification

This organization is the Board of Trustees of the McIntosh Memorial Library,

Located in Viroqua Wisconsin, established by the municipality of Viroqua,

According to the provisions of Chapter 43 of the Wisconsin Statutes, and

Exercising the powers and assuming the duties granted to it under said statute.

Article II

Membership

Section 1. Appointments and Terms of Office. Appointments and terms of

Office are as provided by the relevant subsections of Wisconsin Statues Sections

43.54 (for municipal and joint libraries), and 43.57 (for county libraries), and

43.60 9for additional appointments by the county, based on the level of county

funding).

Section 2. Meeting Attendance. Members shall be expected to attend all meetings

Except as they are prevented by a valid reason.

Article III

Officers

Section 1. The officers shall be a president, a vice president, a secretary, and a treasurer, elected from among the appointed trustees following the spring elections. No member shall hold more than one office at a time.

Section 2. The president shall preside at meetings of the Board, authorize calls for

special meetings, appoint all committees, execute all documents authorized by the Board,

serve as an ex-officio voting member of all committees except the nominating committee,

issue notice of all regular and special meetings, and generally perform all duties

associated with the office of president.

Section 3. The vice president, in the event of the absence of disability of the president, or of a vacancy in that office, shall assume and perform the duties and functions of the

president.

Section 4. The secretary shall keep true and accurate minutes of all meetings of the

Board and shall perform such other duties as are generally associated with the office of secretary.

Section 5. The treasurer shall sign all checks drawn on funds held by the library, sign all

Vouchers for disbursements from the library fund, and perform such duties as generally devolve upon the office. The treasurer shall be bonded in an amount as may be required by a resolution of the Board, and not less than the value of any property held by her or him. The treasurer shall make monthly reports to the Board showing in detail the amount and investment of, and income and disbursements form, the funds in her or his charge. In the treasurer’s absence such other members of the Board shall perform her or his duties as the chairperson may designate, with the approval of the Board. The treasurer shall place money received by the library as memorial gifts, lost materials, or endowments into funds determined by the Board. The director shall keep at the library a permanent record of all gifts to the library and their disposition.

Article IV

Meetings

Section 1. Regular Meetings. The regular meetings shall be held each month, the date and hour to be set by the Board. There shall be at least twelve regular meetings per year.

Section 2. Annual Meeting. The annual meeting, which shall be for the purpose of the

Election of officers, shall be held at the following the cities spring election each year.

Section 3. Agendas and Notices. Meeting agendas and notices shall indicate the time, date, and place of the meeting and indicate all subject matters intended for consideration at the meeting.

Section 4. Minutes. Minutes of all meetings shall, at a minimum, indicate Board members present, all items of business, all motions (except those that were withdrawn), and the result of all votes taken. Current board minutes shall be available to the public upon request.

Section 5. Special Meetings. Special meetings may be called at the direction of the president. Except in cases of emergency, at least 48 hours notice shall be given. In no case may less than two hours notice be given.

Section 6. Quorum. A quorum for the transaction of business at any meeting shall meet with the guidelines of Wisconsin Statutes Chapter 43.

Section 7. Open Meetings Law Compliance. All Board meetings and all committee meetings shall be held in compliance with Wisconsin’s open meetings law (Wisconsin Statutes Sections 19.81 to 19.98).

Section 8. Parliamentary Authority. The rules contained in Robert’s Rules of Order, latest revised edition shall govern the parliamentary procedure of the meetings, in all cases in which they are not inconsistent with these bylaws and any statutes applicable to this board.

Article V

Committees

Section 1. Standing committees. The following committees: Building and Grounds, Personnel/Budget and Finance, Policy/Procedure and Programming shall be appointed by the president promptly after the annual meeting and shall make recommendations to the Board as pertinent to Board meeting agenda items.

Section 2. Ad Hoc Committees. Ad hoc committees for the study of special problems shall be appointed by the president, with the approval of the Board, to serve until the final report of the work for which they were appointed has been filed. These committees may also include staff and public representatives, as well as outside experts.

Section 3. No committee shall have other than advisory powers.

Article VI

Duties of the Board of Trustees

Section 1. Legal responsibility for the operation of the McIntosh Memorial Library is vested in the Board of Trustees. Subject to state and federal law, the Board has the power and duty to determine rules and regulations governing library operations and services.

Section 2. The Board shall selection, appoint, and supervise a properly certified and competent Library Director, who shall be the executive and administrative officers of the Library on behalf of the Board and under its review and direction.

Section 3. The Board shall approve the budget and make sure that adequate funds are provided to finance the approved budget.

Section 4. The Board shall have exclusive control of the expenditure of all moneys collected, donated or appropriated for the Library fund and shall audit and approve all library expenditures.

Section 5. The Board shall supervise and maintain buildings and grounds, as well as regularly review various physical and building needs to see they they meet the requirements of the total library program.

Section 6. The Board shall study and support legislation that will bring about the greatest good to the greatest number of library users.

Section 7. The Board shall cooperate with other public officials and boards and maintain vital public records.

Section 8. The Board shall approve and submit the required annual report to the Division for Libraries, Technology, and Community Learning (DLTCL), and the Director of the Winding Rivers Library System.

Article VII

Library Director

The Library Director shall be appointed by the Board of Trustees and shall be responsible to the Board. The Library Director shall be considered the executive officer of the Library under the direction and review of the Board, and subject to the policies established by the Board. The Director shall recommend to the Board the appointment and specify the duties of other employees and shall be held responsible for the proper direction and supervision of the staff, for the care and maintenance of the library property, for an adequate and proper selection of books in keeping with the stated policy of theh Board, for the efficiency of library service to the public and for its financial operation within the limitations of the budgeted appropriation. The Director shall act as technical advisor to the Board. The Director shall be invited to attend all Board meetings (but may be excused from closed session) and shall have no vote. The Director shall keep at the Library a permanent record of all gifts to the Library and their disposition.

Article VII

Conflict of Interest

Section 1. Board members may not in their private capacity negotiate, bid for, or enter into a contract with the McIntosh Memorial Library in which they have a direct or indirect financial interest.

Section 2. A Board member shall withdraw from Board discussion, deliberation, and vote on any matter in which the Board member, and immediate family member, or an organization with which the Board member is associated has a substantial financial interest.

Section 3. A Board member may not receive anything of value that could reasonably be expected to influence his or her vote or other official action.

Article IX

General

Section 1. An affirmative vote of the majority of all members of the Board present at the time shall be necessary to approve any action before the Board. The president may vote in case of a tie upon and may move or second a proposal before the Board.

Section 2. Any rule or resolution of the Board, whether contained in these bylaws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension to be valid, may be taken only at a meeting at which two-thirds of the members of the Board are present and two-thirds of those present so approve.

Section 3. These bylaws may be amended at any regular meeting of the Board by majority vote of all members of the Board, provided written notice of the proposed amendment shall have been mailed to all members at least ten days prior to the meeting at which such action is proposed to be taken.

Adopted 9/21/09

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