Bekkum Memorial Library Meeting Minutes

Tuesday, November 29, 2011

The meeting was called to order by President Mary Sue Galstad. Roll Call: Lyle Lund, Eric
Leum, Kris Strand, Margaret Veum, Kelly Ahnen, Mary Sutton, Director Cindy Brown, Sandy
Wardwell. Absent: Signe Haakenson

I.
Public Participation–none
II.
Approval of Agenda–Leum/Veum
III.
Approval of Minutes–Strand/Sutton
IV.
Reports
V.
Secretary
A.
Treasurer-no change, next CD due Sept. 2012
B.
Personnel Committee-none
C.
Facilities Committee-new counter tops needed in bathrooms and sound proofing
D.
Landscaping Committee–most everything got cleaned up during the clean up day
E.
Director’s Report—Visual materials (dvds and vhs) make up 27% of all circs.
Cindy will update the dvds. The budget is on track to be under budget this
year.
VI.
Monthly Expenditures–Ahnen/Leum
VII.
Unfinished Business
VIII.
New Business
A.
Computer Purchase–2 new patron stations for between $600 and $700 each. They
will have same OS and library software as the others. Approved by Leum/Sutton
B.
Color copier purchase/rental–Need to get bids. Buy or Lease? Ahnen/Leum–to
check into most effective purchase
C.
Concealed Carry–Board will use the City’s policy
D.
Policy review: III. G. #8–soliciting and canvassing–board has reviewed the policy
E.
Bylaws online–Cindy wants permission to put online. Ahnen/Leum approved
F.
Possible motion to go into closed session according to State Statues 19.85 (1)
regarding employee compensation. Wardwell/Strand
Strand/Sutton: Back to open session: 6% raise from base salary for
Director/Assistant Director. Motion to approve new payroll change: Sutton/Strand
IX.
Adjournment: Wardwell/Sutton
X. Next Meeting Date: January 31, 2012 at 7:00 p.m. Library Teen Area

Bekkum Memorial Library Board Meeting Minutes:  approved 1-25-2011

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Meeting Notice

Bekkum Memorial Library Board Meeting Minutes

Tuesday September 27, 2011@ 7:00 p.m.Library Teen Area

The meeting was called to order at 7:00 pm by President Mary Sue Galstad.  Roll Call:  Present:  Lyle Lund, Eric Luem, Kris Strand, Margaret Veum, Kelly Ahnen, Mary Sutton, Signe Haakenson, Director Cindy Brown, Sandy Wardwell (late)

1.                   Public Participation  -None

II.                 Approval of Agenda–Strand/Haakenson

III.              Approval of Minutes–Sutton/Leum

IV.              Reports

A.    Treasurer–accepted as printed

B.    Personnel Committee-evaluations are done, nothing to report at this time

C.     Facilities Committee-nothing to report

D.    Library Friends-good feedback from Burgers in the Park.  Would like to do it again with the library board–will vote on at next meeting

E.     Policy Committee–see unfinished business

F.     Director’s Report–decided not to purchase a new copier at this time.  Cindy will get quotes and do more research

V.                Monthly Expenditures—Approved Leum/Ahnen

VI.              Unfinished Business

A.  Approval of updated holiday policy –Galstad/Strand.  Eric will get Cindy a CD of all of the new policies

B. Volunteer Recognition/display case–Friends will take over in October

VII.           New Business

A.   Approval of 2012 Budget–Sutton/Leum–vote on total appropriation from the City of Westby

VIII.         Adjournment–Sutton/Haakenson

IX.               Next Meeting Date:   November 29, 2011 at 7 p.m.

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Tuesday, November 30, 2010

I.                   Roll call: Present:   Lyle Lund, Mary Sutton, Signe Haakenson, Eric Leum, President Mary Sue Galstad, Director Cindy Brown, Kelly Ahnen, Margaret Veum, Sandy Wardwell, Kris Strand

II.                Public participation: none

III.             Approval of Agenda: Motion by Veum/Wardwell to approve agenda.  All aye. Motion carried.

IV.             Reports:

Secretary’s Report: Motion Galstad/Leum to approve as printed.  All aye

Treasurer’s Report: Accepted as printed.

Monthly Bills and Budget Update: Motion Sutton/Strand to approve as printed.  All aye

Personnel Committee:  Mary Sue has received Cindy’s goals but the committee hasn’t met yet

Facilities Committee:  New cabinets have been installed and look great.

Landscaping Committee:  Cindy has a new community service worker that may be able to do some work

Director’s Report: Accepted as printed.  Mary Sutton commented on how she really likes the annual report brochure that Cindy made. 

V.                Unfinished Business:  none

VI.             New Business:

A. Policy Revision Approval:  Will be tabled for more discussion. Motion Sutton/Strand

B. Computer Purchase:  Cindy needs to purchase a new one for the circ desk and then move the circ desk computer to one that isn’t working very well.  She would also like to get a new monitor.  She will be spending no more than $1000.00 and has more than enough money in the budget.

C.  Shelving Inserts/Processing Supplies.  Fund Request:  Cindy would like to purchase more shelving inserts.  Ron Kessler can make them but may not be able to do it yet this year.  A motion by Veum/Sutton was made to prepay Ron Kessler $500 to do the job.

D.  2011 Goal Discussion:  Everyone needs to be thinking of goals for next year.

VII. Adjournment: Motion by Lund/Haakenson to adjourn. All aye. Motion carried.

Next Regular Board Meeting January 25, 2011 @ 7 p.m.

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Bekkum Memorial Library Board Meeting Minute

Tuesday, September 28, 2010

I.                   Roll call: Present:   Lyle Lund, Mary Sutton, Signe Haakenson, Eric Leum, President Mary Sue Galstad, Director Cindy Brown, Kelly Ahnen.

II.                Public participation: none

III.             Approval of Agenda: Motion by Haakenson/Lund to approve agenda.  All aye. Motion carried.

IV.             Reports:

A.    Secretary’s Report: Motion Galstad/Ahnen  to approve as printed.  All aye

B.     Treasurer’s Report: Accepted as printed.

C.     Monthly Bills and Budget Update:  Motion by Leum/Haakenson to approve.  All aye.  Motion carried.

D.    Personnel Committee:  Evaluation update.  Evaluations are completed.  Mary Sue has instructed Cindy to work on goals for 2011.

E.     Facilities Committee:  New cabinets have been ordered from Nuzums for the processing room.  They will be installed by Jim Farrell.  Specs were shared with the entire committee.

F.      Landscaping Committee:  Nothing to report

G.    Director’s Report: Accepted as printed.

H.   Policy Committee Report:  Eric is still waiting for suggestions.  Cindy is looking on new policy for the library’s Facebook page.  The committee will review possibly changing the age of the patron for checking out the laptops.

V.                Unfinished Business:  none

VI.             New Business:

A. 2011 Budget:  Motion to go into closed session Lund/Haakenson.  Present:  Lund, Sutton, Haakensokn, Leum, Galstad, Ahnen.    Motion to go back into open session:  Haakenson/Leum.  Present: :  Lund, Sutton, Haakensokn, Leum, Galstad, Ahnen, Director Cindy Brown

B.  Library Get-Together in Westby:  Wednesday, October 27^th at 7:00 p.m.

C.  Visa Card Limit:  Cindy proposed that the limit on the card be raised from $2000.00 to $3000.00  Motion by Galstad/Ahnen to approve this increase.  All aye.   Motion carried.

VII. Adjournment: Motion by Haakenson/Sutton to adjourn. All aye. Motion carried.

Next Regular Board Meeting November 30,^, 2010 @ 7 p.m.

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Tuesday, July 27, 2010

1. Roll call: Present:   Lyle Lund, Mary Sutton, Eric Leum, Kris Strand, President Mary Sue Galstad, Director Cindy Brown, Kelly Ahnen.

1. Public participation: none

1. Approval of Agenda: Motion by Lund/Strand  to approve agenda.  All aye. Motion carried.

1. Reports:
   1. Secretary’s Report: Motion by   Strand/Leum  to approve as printed.  All aye.   Motion carried.  CD is due on September 17.  The board discussed and directed for Lyle to move $2500.00 in checking account from the CD.

1. Treasurer’s Report: Accepted as printed.  Motion by Veum/Strand.  Discusssion regarding moving checking account from Harris to WCCU.

1. Monthly Bills and Budget Update:   Except as printed

1. Personnel Committee:  Will be meeting shortly before Budget committee

1. Facilities Committee:  Will meet shortly to review bids

1. Landscaping Committee: Things are looking good and the volunteers are doing a great job.  The volunteer schedule will go through September.

1. Director’s Report: Accepted as printed.

H.   Policy Committee Report: Continue to get any suggestions to Eric Leum.  Policy Committee will meet in October.

1. Library Friends–Kris Strand will continue to work on this and communicate with the group.

1. Unfinished Business:

A.  Vernon County Library Plan–Motion to approve by Leum/Sutton.   All aye.  Motion carried.

1. New Business:

A. Hosting of Area Library Gathering in October.  Approved by Sutton/Strand.  All aye.  Motion carried.  Eric Leum will find out when the date will be asap.

B.   Burgers in the Park 2011–discussion on whether or not to continue.  Tabled for later date.

C.   Wisconsin Library Association Convention Nov. 2-5–motion to send Director Cindy Brown.  Galstad/Leum.  All aye.  Motion carried.

D.  Book Processing Area–set ceiling cost for room to stay under $2500.00.  Motion by Luem/Galstad.  All aye.  Motion carried.

VII. Adjournment: Motion by Strand/Leum to adjourn. All aye. Motion carried.

Next Regular Board Meeting September 28,^, 2010 @ 7 p.m.

*board approved 9/28/2010

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Bekkum Memorial Library Board Meeting Mintues  Tuesday, May 25, 2010

I. Roll call: Present:   Lyle Lund, Mary Sutton, Eric Leum, Kris Strand, President Mary Sue Galstad, Margaret Veum, Director Cindy Brown, Kelly Ahnen.  Arriving late:  Sandra Wardwell.  Not present:  Mary Sutton and Signe Haakenson

II. Public participation: none

III. Approval of Agenda: Motion by Veum/Leum  to approve agenda.  All aye. Motion carried.

Reports:

A. Secretary’s Report: Motion by   Strand/Leum  to approve as printed.  All aye.   Motion carried.  Starting in July, the minutes from the prior meeting will be posted online.  Motion:  Veum/Leum.  All aye.  Motion carried.

B. Treasurer’s Report: Accepted as printed.  Motion by Veum/Strand.  Discusssion regarding moving checking account from Harris to WCCU.

C. Monthly Bills and Budget Update:   Motion by to approve payment of monthly bills.  All aye. Motion carried.

D. Personnel Committee:  Nothing to report at this time.  Cindy will be evaluating staff during June.  Committee will meet in June.

E. Facilities Committee:  The bid for the work room shelving from Ed Klos and Ron Kessler has been given to the facilities committee.   Cindy will meet with Nuzum’s rep on Wed. May 26^th and forward their bid to Sandra.

F. Landscaping Committee: More dirt and bark were added to the front.  A schedule and letter was sent to the gardeners thanking them for their time.

G. Director’s Report: Accepted as printed.

H. Policy Committee Report:  Board members received a packet and were instructed to go through it with a red pen.  Email any changes to Eric Leum.  Policy Committee will meet in October.

Unfinished Business:

A.  SLP Kick-off June 10^th at Davidson Park—Cindy wanted to know what board members would be there.  The Methodist Church is the rain site.

New Business:

A. Bequest Planning.  Motion to go into closed session according to State Statues 19.85 (1)  Lund/Wardwell.  Motion to go into open meeting:  Lund/Leum

B.  Vernon County Library Plan:  Board members should read over.  Tabled for a vote at the next meeting.

VII. Adjournment: Motion by Leum/Strand to adjourn. All aye. Motion carried.

Next Regular Board Meeting July 27^, 2010 @ 7 p.m.      Personnel Committee will meet in June

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